Throwing a party for your business partners and clients is a great way to entertain and schmooze while keeping it professional and classy. It is also something that needs to be planned out carefully in order for you to make a good impression. If you’re going to prepare everything on your own, there are some rules and tips that can help you with organizing a corporate event – read on to learn what they are.
Who, what, where?
The first thing on your to-do list should be the guest list. Think about the number of people you expect to show up at your party. That will be your starting point according to which you will be deciding on the venue. The location where your event will take place needs to be spacious, cozy, and it should provide enough room so your guests are able to sit and be entertained in comfort. The number of people will dictate how many tables and chairs need to be set and how many plates need to be served. Put everything on a piece of paper to get an approximate number and let it be your guide when it’s time to do the budgeting.
How much will it cost?
Creating a spending plan is a bit of a hassle, but it’s still an essential part of every event-planning. Everyone wants their guests to have a good time and give them something to talk about, but setting some financial boundaries is crucial in order to avoid overspending. Make a list of priorities – several things you want to focus on. It may be luxuriously set tables and quality lighting fixtures you would want to splurge on, or you might even decide to downsize when it comes to the setting and invest more in gourmet food and premium beverages. Whatever the case may be, it is possible to throw a memorable corporate event party if you are creative enough with your spending plan.
Cocktails and catering to amaze your guests
We all know that no party is complete without good drinks and food. Consider hiring professional event staff to take care of that so you can focus on preparing the venue for your party. Certain companies will provide you with a skilled mixologist from NYC and a quality catering service, too. They will present your guests with trendy hors d’oeuvres and delicious-looking food stations. Some will even give you the option of customizing the party menu – that way, you can craft your own menu and choose the meals your guests will enjoy. Also, creating a custom menu means you can avoid possible food allergies, and also accommodate your guests who follow an alternative diet, such as vegetarianism. As for the drinks, the catering company will provide beautiful glassware and garnishing, dry ice-chilled cocktails and drinks with color-changing foam so your guests can have a satisfying drinking and dining experience.
Entertainment for an unforgettable experience
In order to host a memorable party, you need to think about the entertainment for your guests. Think about how you can make your event more interesting while making sure there is something for everybody. If you’re throwing a party for the people from the tech industry, consider hiring robot stilt walkers and contortionists to appeal to them. Hire an artist who will draw digital caricatures of your guests on an iPad or tablet, or book a virtual reality rental to add the WOW factor to your event. A themed fashion show that incorporates models dancing to a choreography would please a crowd full of fashionistas at your party. In addition, you can impress your guests by hiring a live portrait illustrator – they will illustrate your guests, thus giving them something they can bring home.
Music and lighting to lift up the mood
The party doesn’t start until there’s some music to get your guests on the dance floor. Hire a skilled DJ that will mix your music tastes, the ambiance of your venue and the feel of the crowd in order to create a vibrant and lively atmosphere. Also, make sure to create the right ambiance in your venue by opting for some awesome party lighting fixtures. The LED-based lighting system will provide your venue with a modern vibe and give your party the professional edge that events often lack.
There are certain things that need to be covered in order to successfully organize your corporate event and create an impact. By following our tips, you will provide your guests with a fun and unforgettable experience that they will talk about for days on end. That way, you can be sure that your party was a smashing success.